EUDR supplier data templates

{
  "type": "FeatureCollection",
  "features": [
    {
      "type": "Feature",
      "properties": {
        "ProducerName": "Supplier or producer legal name",
        "ProducerCountry": "BR",
        "ProductionPlace": "Plot reference or lot ID",
        "Area": 2.5
      },
      "geometry": {
        "type": "Point",
        "coordinates": [-47.001000, -15.001000]
      }
    },
    {
      "type": "Feature",
      "properties": {
        "ProducerName": "Supplier or producer legal name",
        "ProducerCountry": "BR",
        "ProductionPlace": "Plot reference over 4 ha"
      },
      "geometry": {
        "type": "Polygon",
        "coordinates": [[
          [-47.001000, -15.001000],
          [-46.998800, -15.001000],
          [-46.998800, -14.998800],
          [-47.001000, -14.998800],
          [-47.001000, -15.001000]
        ]]
      }
    }
  ]
}

EUDR SUPPLIER DATA REQUEST
Purchase order / lot reference: ____________________
Commodity: ____________________
Requested return date: ____________________

1. SUPPLIER IDENTITY
[ ] Legal name and registered address
[ ] Contact name and email for the person responsible
[ ] Role in the chain (producer, aggregator, exporter)

2. PRODUCT
[ ] Commodity and specific product
[ ] HS / CN code of the goods supplied
[ ] Quantity supplied under this lot
[ ] Country of production

3. PLOT GEOLOCATION (Article 9)
[ ] Geolocation of every plot of land behind this lot, as GeoJSON
[ ] Point with an Area (ha) for plots of 4 ha or less
[ ] Polygon perimeter for plots larger than 4 ha
[ ] For cattle: the establishments where the animals were kept
[ ] Coordinates in decimal degrees, WGS84, [longitude, latitude], 6+ decimals

4. TIME OF PRODUCTION
[ ] Production or harvest date, or date range, per plot

5. DEFORESTATION-FREE EVIDENCE
[ ] Confirmation the plots were not deforested after 31 December 2020
[ ] Any imagery, survey or map references the supplier relies on

6. LEGALITY EVIDENCE (Article 9(1)(h))
[ ] Land-use / tenure right for each plot
[ ] Relevant production permits or licences
[ ] Applicable tax, anti-corruption, trade and customs records
[ ] Third-party rights and, where relevant, FPIC evidence

7. TRACEABILITY
[ ] Link from each plot to this specific lot or consignment
[ ] For goods already placed on the EU market: the upstream DDS
    reference and verification numbers

Notes: ____________________________________________

EUDR PLOT DELIVERY AND WARRANTY CLAUSE (per lot)

1. Definitions. "EUDR" means Regulation (EU) 2023/1115 as amended.
   "Relevant Commodity" and "Relevant Product" have the meaning given
   in the EUDR. "Plot" means a plot of land, or for cattle an
   establishment, as defined in Article 2 of the EUDR.

2. Geolocation delivery. For each lot of Relevant Product supplied, the
   Supplier shall deliver, no later than [X] days before dispatch, the
   geolocation of all Plots where the Relevant Commodities were produced.
   Geolocation shall be provided as GeoJSON in WGS84 decimal degrees:
   a point with area in hectares for each Plot of four hectares or less,
   and a polygon perimeter for each Plot of more than four hectares.

3. Supporting information. With each lot the Supplier shall provide the
   information required by Article 9 of the EUDR, including country of
   production, time of production, and evidence that the Relevant
   Commodities are deforestation-free and produced in accordance with
   the relevant legislation of the country of production.

4. Warranty. The Supplier warrants that, for each lot, the Relevant
   Commodities were produced on the identified Plots, were not produced
   on land subject to deforestation after 31 December 2020, and were
   produced in accordance with applicable law.

5. Records and audit. The Supplier shall retain the underlying evidence
   for at least five years and make it available to the Buyer and, on
   request, to competent authorities.

6. Change and cure. If any Plot data is missing, inconsistent or shown
   to be inaccurate, the Supplier shall correct it within [X] days.
   Persistent failure entitles the Buyer to [suspend / reject the lot /
   terminate], without prejudice to other remedies.

Drafting note: this is a starting point, not legal advice. Adapt the
bracketed terms and have it reviewed against your governing law and the
current EUDR text before use.